How to Optimize Your Daily Schedule for Maximum Impact
November 7, 2017
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Optimising your schedule for efficiency is key. Whether you're balancing multiple responsibilities or tackling a stressful position, making the most of your working day can be a challenge. Thankfully, this is one subject that has received a ton of research.

Drink Coffee at 9.30 am and 2 p.m

Caffeine is an essential part of any workday. However, did you know that there are certain hours during the day that are the most effective for drinking coffee?

It all has to do with cortisol levels. Cortisol is a natural chemical that promotes alertness, which means that caffeine is most effective during periods of decreased cortisol.

Medical research reveals that cortisol levels typically peak about 30 to 45 minutes after waking. For most people, this means that cortisol levels drop at about 9.30 a.m and often they don't peak again until noon.

Most people also typically experience an afternoon slump around 1:30 to 5 pm. So, 2 p.m is the ideal time to have your second cup of coffee.

Take a Break

It may seem unproductive to take breaks, but research suggests otherwise. According to Science Daily, productivity dwindles after one hour so taking a quick break can help you to refocus. Breaks have also been proven to help sustain concentration and energy levels.

While most employees in the UK (the BBC reports 1 in 5), don't take lunch breaks. Lunch breaks have numerous benefits, not least of which include greater productivity, well-being, and job satisfaction.

Send E-mails in the Morning and at 2 p.m.

Research conducted by HubSpot revealed that e-mails sent at 6 am were more likely to be read, while e-mails sent at 4 p.m (just before the end of the day) had the lowest click-through rate. While different studies have reached different results, most agree that early morning and about 2 p.m are the best times for effectively sending e-mails.

Group Tasks Together

While it's commonly believed that multi-tasking increases productivity, this isn't actually true. A study conducted by the University of Michigan discovered that people were 40% less productive when multi-tasking.

It's actually more effective to complete similar tasks at the same time; for example, try scheduling next weeks meetings during a two-hour block. This will allow you to free up time for the rest of day to get things done.

The OM Team


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